Camp Rice Moody Booking Guidelines
1. Bookings for Reading Troop Leaders will begin on
2. Camp Rice Moody should be booked on a “first-come,
first served” basis. Email reservations to Ellen Emmons (Ellen_Emmons@msn.com).
3. All troops should fill in a site reservation form. The
most current version is at http://www.ptgirlscouts.org/files/campsite_reserv.doc.
Reservations are not considered completed
until the CRM booking manager receives this form.
4. Reading troops may use Rice Moody for troop meetings
without a deposit or fee. Troop Camping
and Day Use reservations take a priority on weekends. If troops schedule troop or parent meetings
on weekends they may have to make alternative arrangements or reschedule
meetings, if another troop reserves the camp for either day use or an
overnight.
5. Overnights and Day Use requests require a site fee and
refundable damage deposit. The refundable damage deposit is $25.00 and day use
for troops is $50.00, overnights are $100 per night.
6.
7. Leaders may call council to inquire about availability,
but they must submit the forms and fee (for overnights) to
8. Reservations should be taken for no more than 2 troops
at a time unless the troops are combining to form one meeting and will require
only a single meeting space. Triple bookings are only allowed with the
agreement of all involved leaders and at the discretion of the Reading CRM
Booking Manager. Bookings must not exceed the capacity of the
building.
9. Troops are responsible for their own clean up, removal
of trash, sweep & mop floors, clean bathrooms, turn off lights, turn down
heat, lock all doors and set the alarm. If the CRM site manager, Renee, finds
that troops have not checked out properly, she will inform the Booking Manager
who can speak to offenders.
10. CRM keys may be picked up from the CRM booking manager
at a convenient time prior to the meeting. All keys must be returned within two
(2) hours of the end of the meeting. Failure
to return keys may result in the cancellation of future reservations.
How does this work with council’s system?
Council’s Site Reservation
system works on "Opening Dates" for reservations.
·
In April, they
take reservations for August.-February bookings
·
On November 1, they
start booking March – June requests
The council system creates a
monthly calendar showing dates and times of troop requests as well as Staff
requests and day or overnight requests from troops from other towns and outside
groups. Diane Huxley (dhuxley@ptgirlscouts.org) maintains
the council calendars and holds some reservations that
are waiting for the "Opening Dates" in Oct. & Nov. when they can
enter them into the system. Diane will let the Reading CRM booking manager know
of any bookings via email.
The council system only
allows one troop within a time slot, so Diane has to list false times for some
meetings and correct the calendars by hand before they are sent to the Site
Manager.