Reading Girl Scouts : Cookie Drop : 2006

This page documents the operation of our cookie drop on February 28 at Camp Rice Moody in Reading from 4:30 PM until 9 PM. This is a very busy event, so a set of procedures have been designed with the intent to make this event function smoothly. Consult the Drop Floor Plan (JPG, PDF) for the layout and traffic flow. Essentially you enter in the right door, and proceed through the facility counter-clockwise, and exit through the left door.

Hand trucks needed - we need to borrow sturdy hand trucks for the cookie drop. Bring them to Camp Rice Moody on Feb 28th with your name on them before 4PM.

A chart below allocates each troop to a 15 minute time slot and an exact arrival time. The arrival times are every 5 minutes so we expect approximately 3 troops working together at a time. However, any delays could increase the number of troops working together.

Troop Arrival Times 
4:00 1266*
4:00 1268*
4:00 3705*
4:00 1280*
4:00 3296*
4:00 1304*
4:00 3704*
4:30 3703
4:35 1293
4:40 1281
4:45 3712
4:50 1297
4:55 1283
        
5:00 1290
5:05 2185
5:10 3727
5:15 3729
5:20 1294
5:25 3724
5:30 3708
5:35 1271
5:40 3728
5:45 3706
5:50 3715
5:55 3725
        
6:00 3735
6:05 3721
6:10 free
6:15 3716
6:20 3718
6:25 1287
6:30 3297
6:35 1277
6:40 3711
6:45 1262+3717
6:50 3719
6:55 3700
        
7:00 3722
7:05 3731
7:10 1299
7:15 3733
7:20 1296
7:25 1261
7:30 free
7:35 3713
7:40 3734
7:45 3730
7:50 1285
7:55 free
        
8:00 3732
8:05 3723
8:10 free
8:15 1270
8:20 free
8:25 free
8:30 free
8:35 3714
8:40 free
8:45 free
8:50 free
8:55 free

* = volunteer early loading and training by immersion


Troop Pickup Procedure
  1. Read page 20 of your Troop Cookie Manager Plan Book
  2. Enlist one or more assistants (children must wait in the car if they are riding with you). Bring your own handtrucks if you have them.
  3. Arrive at your assigned time promptly and with a vehicle (or two) large enough to fit your cookies. See the vehicle chart for details.
  4. Check in with the Cookie Chair at the "Check In Table" and get a Guide Sheet that lists exactly how many cases and boxes of each type to expect. If we are overloaded you may be asked to wait for a few minutes.
  5. Borrow a handtruck or two at this time if you need them.
  6. Follow the traffic plan to make your way along the cookie pickup path, looking for a Pile Card for each cookie type with your troop number. Each cookie type will have been already separated into a pile at the front of each cookie type stack with your troop number on top for your to load onto your hand truck.
  7. Keep loading your cases and boxes until your hand truck is full, and then transport it to your car, and loop back for more. Initial your Guide Sheet next to the block for that cookie type when you have loaded all of that type.
  8. Keep making your rounds with the handtruck until your order is loaded into your vehicle. Pay attention not to block the main flow as approximately three other troops will overlap with your time assignment.
  9. When your vehicle is fully loaded, return handtrucks if you borrowed them.
  10. Check out with the Cookie Chairperson, showing the initialed Guide Sheet for all cookie types.
  11. The Cookie Chair will provide a Receipt for your complete order, which you will need to sign. You will receive a copy.
  12. Exit the premises.
Guide Sheet


Pile Card


Receipt

Volunteers: You should arrive promptly at 4PM, and do early loading as indicated, and receive direction on how the cookie drop will proceed. You are expected for the full run, unless you arrange additional volunteers to swap with you. A rough volunteer list is here.

Volunteer Procedure
  1. Arrive promptly at 4 PM ready to work at the whole event, or enlist alternate people to share the 4PM-9PM event with you.
  2. You will be given a stack of Pile Cards for a single cookie type, ordered by the troop arrival time. This is all your will need to execute your task.
  3. An assembly area is setup with 4 sections at the outer end of your cookie row, where you will keep constructing each troop's combination of cases and boxes.
  4. Take the top card, gather the right number of cases and boxes into one part of your assembly area.
  5. Maintain a single open case to provide individual boxes as needed.
  6. When a troop's order is completely assembled, attach the Pile Card facing outwards, indicating this order is ready for pickup.
  7. As troops come through, your assembly area will have room to assemble more orders. We hope you will be able to work ahead so that troops coming through will not be waiting for you.
  8. If your assembly area is blocked by a missing troop, you can push those piles to the "Delayed Pickup" area. Make sure the Pile Card is affixed to the top of the pile.

Pile Card
Reading Girl Scouts - Cookie Managers